ebook - 📘 Complete Guide to 11 Columns of Notary Register: Format XV, Section 15(2)(e), and Rule 11(2) | Practical Guide

 

___________________________________________

📘 "The Complete Guide to the 11 Columns of the Notaries Register: Form XV, Section 15(2)(e) of the Notaries Act 1952 | Practical Guide"

"Complete Information on 11 Columns of the Notary Register: Essential Guide for Notary Advocates"

______________________________________________________________

📘 "Complete Guide to 11 Columns of Notaries Register: Form XV, Section 15(2)(e) Notaries Act 1952"

📘 "The Complete Guide to the 11 Columns of the Notaries Register: Form XV, Section 15(2)(e) of the Notaries Act 1952 | Step-by-Step Guide"

E-Book Title: "Notary Register: Laws, Procedure and Obligations"

---

Table of Contents)

Chapter 1: Introduction to Notaries

• 1.1 Origin and Purpose of the Notaries Act, 1952
• 1.2 Major Sections of the Notaries Rules, 1956
• 1.3 Legal definition and role of a notary
• 1.4 Rights, Obligations and Limitations of Notaries

Chapter 2: 11 Columns of Notaries Register (Form XV, Section 15(2)(e) Notaries Act 1952 & Rule 11(2) Notaries Rules 1956)

Note - The following 11 columns which are required to be in the notary register – they have been mentioned in detail in the ebook as to what will be entered in which column.

1. Serial Number

2. Date of Notarial Act

3. / (Type of Notarial Act

4. Full address with the name of the executor or the person concerned (Names & Addresses of Parties)

5. (Brief Description of Document

6. Notary Fee Currency Attached - Notarial Fee-Stamp Details

7. Prescribed Fee - Prescribed Fee

8. Fee Actually Charged

9. Serial Number of Receipt Book

10. Signature of the concerned person - Signature or Thumb Impression of Executant

11. Signature of Notary

11 Columns in English –

1- Sr.no.

2- Date

3- Name of Notarial Act

4- Name of executant of person concerned with full address

5- Contents of document

6- Notarial fee stamp affixed

7- Prescribed fee

8- Fee charged

9-Si . No. Of. Receipt book

10- Signature of concerned person concerned

11- Signature of notary

 

Chapter 3: Practical Interpretation of Form XV and Rules

• 3.1 Rule 11(2) - Maintenance of Notary Register:
• It is mandatory for the notary to enter the true and complete details of all the work done by him in the notary register. This provides legal protection to the parties, and can be used as evidence in court.
• 3.2 Rule 15(2)(e) - 11 Required Columns of Register :
• It is necessary to fill each column correctly. Incomplete or incorrect entry can affect the reputation of the notary, and it can lead to disciplinary action.
• 3.3 Actual Examples:
• Suppose, a person has notarized his property document, but the addresses of the witnesses are incomplete. If there is ever a dispute, incomplete information on the register can cause problems.

Chapter 4: Register Safeguarding and Record Keeping Period

• 4.1 Copies of Documents and Period of Record:
• Whether or not a notary should keep a photocopy of the document, is clear under Rule 15. Copies of the documents should be preserved for at least 7 years so that they can be used in case of any dispute in the future.
• 4.2 Provision of Digital Register: which is not applicable at present -
• As per the 2023 update, notaries can now also register digitally, but this requires proper cybersecurity measures.

Chapter 5: Difference between Section 15(2)(e) and Rule 15

• 5.1 Section 15(2)(e) (Notaries Act, 1952):
• This section explains in detail the necessary entries in the register of notaries. It specifies what information must be entered and what will be the penalty for non-compliance.
• 5.2 Rule 15 (Notaries Rules, 1956):
• This rule gives guidelines regarding the operation, timings, and manner of record keeping of the notary's office, .
• 5.3 Main differences:
• Section 15(2)(e) of the Act governs the entries in the register, while Rule 15 focuses on office operations.

Chapter 6: Practical Tips and Guidelines for Notaries

• 6.1 Habit of keeping registers updated:
• Record the daily tasks correctly in the register on the same day. This will reduce the chances of error.
• 6.2 Keep a photocopy of each document:
• If possible, reserve a copy of a notarized document. This will protect you in the event of a dispute.
• 6.3 Complete details of witnesses mandatory:
• Enter not just the name, but also the full address, mobile number, and ID proof.
• 6.4 Providing Information to Customers:
• Explain the correct procedure to those who come to the notary, so that they don't bring documents incomplete or inaccurate. This will also save you time and there will be no errors in the register.

 

Disclaimer:

This eBook is prepared for informational and educational purposes only. The information contained herein is presented as general guidance and should not be construed as legal advice. Every notary is mandated to comply with the laws, regulations and rules applicable in their area. In the event of any special legal question or dispute, please consult an experienced advocate or qualified legal expert.

The authors or publishers assume no responsibility for, any legal, financial, or other damages that may result from the use of this content. Readers are advised to confirm the updated laws and provisions and seek professional consultation as required.

______________________________________________________________________________________________________________

🛍️ Buy Now 📞 Legal Consultation 🛒 Visit Our Problem Solution Law eBook Store